Brainvibe Virtual Assistance | Real Estate Service Catalog

1. Inside Sales & Lead Generation (ISA Support)

Outbound Cold Calling: Systematic prospecting targeting FSBO (For Sale By Owner), FRBO, expired listings, and cold property databases.

Lead Screening & Qualification: Filtering inbound inquiries to schedule pre-qualified listing or buying appointments directly on your calendar.

Skip Tracing: Sourcing accurate contact numbers, email addresses, and owner details for targeted property records.

2. Transaction Coordination (Contract-to-Close)

Documentation & Compliance: Gathering and organizing purchase contracts, disclosure forms, and mandatory addendums.

Timeline Management: Tracking key escrow deadlines including inspection periods, appraisal approvals, and closing dates.

Stakeholder Communication: Maintaining regular updates across buyers, sellers, title agents, escrow officers, and lenders.

3. CRM Operations & Workflow Automation

CRM Platform Management: Setting up and maintaining systems such as Follow Up Boss, kvCORE, Chime, and HubSpot.

Drip Campaign Setup: Designing automated email and SMS follow-up workflows for short-term and long-term prospects.

Database Segmentation: Tagging, categorizing, and cleaning contact lists to prevent lead drop-offs.

4. Listing Management & Digital Marketing

MLS Listing Input: Uploading property details, high-resolution media, and accurate descriptions to MLS portals.

Creative Asset Design: Creating property flyers, listing brochures, and social media posts using Canva.

Paid Campaign Management: Managing local lead generation campaigns across Meta Ads (Facebook/Instagram) and Google PPC.

5. Administrative & Market Research Support

Comparative Market Analysis (CMA): Pulling property comps and local market reports to prepare listing presentations.

Inbox & Schedule Management: Screening daily correspondence, answering general inquiries, and organizing calendar events.

Vendor Coordination: Scheduling property photographers, home inspectors, and repair contractors.

Service Deployment Models